Announcements for Advisors

Fall 2020

Following are announcements, updates, and reminders for advisors on a variety of topics:

  • Fall Course Withdrawal Procedure (NEW! Added 11/3/20)
  • Concurrent Enrollment and Credit/No Credit Policies
  • CIP and CCPD
  • Supporting/Referring Students and Learning Commons
  • PE Requirement
  • and more!

Fall 2020 Withdrawal Procedure

The deadline for a student to withdraw from a class is Friday, November 6th. In order to withdraw from a course this term students have been directed to send an email to on which they copy their advisor, coach (if they’re an athlete), and international advisor (if they’re an international student) with the following information:
Student Name
Student ID
Advisor Name
Course they wish to withdraw from
Coach’s Name (Athletes only)
International Advisor Name (International Students Only)
As an advisor please Reply All to the student’s email with your approval of the withdrawal. Once all pertinent approvals are received, the Registrar’s Office will process the student withdrawal.

Concurrent Enrollment Policy

We are aware that due to our distance learning format, students may be looking to supplement their courses at K with transfer courses from other schools. As a reminder, concurrent enrollment is not allowed at Kalamazoo College. If a student chooses to take a course elsewhere while they are enrolled in courses at K, the courses will not be transferable. Full information on transfer credit policies can be found in the Academic Catalog. Questions? Contact the Registrar’s Office.

Credit/No Credit Policy

The Credit/No Credit policy has changed for fall term only. Students may elect to take at most TWO letter-graded courses on campus as CR/NC (Credit/No Credit) Fall 2020, with only one of the two counting against the maximum of 4 courses over their college career (not including Spring 2020). Students may choose to apply the CR/NC option at any time during the course up to 5pm Friday, 10th week. Advisors will need to approve. Please see the full policy for all details, exceptions, etc. Questions? Contact the Registrar’s Office.

Learning Commons

Please remind your students that they are not learning alone! The Learning Commons is a network of support to help them with math, physics, science, writing, English as a Second Language, design, and library research. Students can access virtual support and they can add the Learning Commons Moodle page to their Moodle dashboard. Questions? Contact the Learning Commons staff.

Helping Students Access Course Materials

Multiple Advisors Listed in Student Planning

When you are looking at your main advisee list in Student Planning/Hornet HQ, you might notice your advisee has more than one advisor listed in the “Advisor(s)” column. For a variety of reasons, there are multiple advisor types (in addition to academic) coded into the system, but unfortunately our view in Student Planning doesn’t differentiate between advisor types. Other advisor types can be used for Posse or other scholarship mentors, international student advisors, or for students on certain levels of academic probation. If you see more than one advisor listed for your advisees, it is for one of these reasons. Unless you know that you are one of these other advisor/mentor types, you are the student’s primary academic advisor and will be responsible for meeting with them during Advising Days, responding to Early Alerts, signing forms requiring an advisor signature, and so on. Questions? Contact Lesley Clinard.


  • In this era of Covid-19, students may have questions about what is available. Currently we have the following 2021 spring short-term applications open:
    • Bonn, Costa Rica, Madrid, and Strasbourg
      • Sophomores and juniors are encouraged to apply
  • For current sophomores who are planning to study abroad as juniors – applications are also available for fall 2021 programs
  • For students who are not sure about the best options for them, please encourage them to email CIP staff and peer advisors are available to answer questions about programs and the application process.
  • We are still working on options for juniors who missed out on study abroad due to the pandemic. These students, if interested, are encouraged to consider a spring short-term program. As we confirm options, we will be reaching out to impacted students directly.
  • The Study Abroad and Away Fair is Tuesday, October 27th at 4 p.m. It is a virtual event, a great way to meet past participants to learn more about programs.

Physical Education Requirement

  • Students must earn 1 unit of PE activity credit.
  • Students cannot earn more than 1 unit of credit for PE activities (only 1 unit counts towards graduation requirements).
  • Students can take the same activity course for credit more than once (exception is Outdoor Leadership).
  • PE activity course are worth .2 units (exception Outdoor Leadership/Mind-Body – each worth .4 units).
  • Varsity athletes earn .25 units per sport per academic year, and split seasons such as golf will award one activity credit for the academic year, whether the athlete participates in fall or spring or both. Therefore, should a student play 4 seasons of a varsity sport, they will earn the full PE unit.
  • The PE Department no longer supervises SIPs.
  • Questions? Contact Katie Miller, PE Department Chair

Advising Student-Athletes

  • To be eligible, student-athletes must be enrolled in at least 2.4 units and hold a cumulative GPA of a 2.0.
  • The CR/NC option would be a good point to discuss if student-athletes are considering withdrawing from a class during the middle of their season. This would allow them to continue participating in their sport.
  • Seniors in their final quarter prior to graduation do not have to enrolled full-time to be eligible to play (but still might need to be full-time to meet graduation or financial aid requirements). The athlete should see Lynsey VanSweden for the appropriate paperwork to be under-enrolled.
  • The NCAA does not permit student-athletes to miss class for practice at any time during the academic year.


  • Virtual Drop-In Hours: Students can connect with the CCPD via Microsoft Teams by dropping in Mon/Tues/Weds/Thurs 2-3 pm and Tues 7-8 pm. Students can use this time for major and career exploration, document reviews, or to learn more about other CCPD-specific services.
  • VMock: VMock is a new software platform available to students. VMock allows students to electronically upload a resume, have it reviewed by the platform, and receive CCPD-vetted feedback quickly.
  • Especially for Seniors: We’ve added a new appointment type that is focused on helping graduating seniors map out a strategy for preparing for Life After K. In Handshake, students should search for “Senior Coaching Meeting.”
  • Thinking of 2020 Grads: Many advisors remain connected to their former advisees and so if you are aware of outcomes for the Class of 2020 graduates (if they’ve secured jobs, been admitted to grad school, or have another outcome), please reach out to so that we can update student records appropriately.
  • Prepping for the Job Market: New full-time, part-time, and internship positions are posted every day on Handshake, so students can be proactive by updating their Handshake profiles and uploading polished resumes for recruiters to see. Please encourage students to sign in regularly to Handshake, update their information, and make appointments with the CCPD often for helpful guidance as they navigate the ever-evolving job market.

Supporting and Referring Students

We should be listening carefully to student questions and concerns and referring students to resources as needed, early and often. Student support offices and services (such as Learning Commons, Counseling Center, disability services, student organizations, Intercultural Student Life, Religious and Spiritual Life, CCPD, CIP, Early Alert – among many others) are still available during our remote term.

  • Effective time management, staying organized, and consistent communication will be key for student success this term. They should be using some type of planner, whether hard copy or electronic. Students will need to keep track of synchronous and asynchronous components.
  • They need to check their email and the Hornet Hive daily.
  • Many advisors have noticed students are more likely to respond to messages on Teams than on email.

Thank you for all you do for our students! Please don’t hesitate to reach out to Lesley Clinard with any advising questions – or if you have an announcement you’d like added.